Finance

	FY15	FY16	FY17	FY18	FY19	FY20	FY21
Cash	469.66	992.56	3,490.54	3,168.90	2,709.19	1,956.86	1,892.38
Debtors	0.00	0.00	385.00	0.00	0.00	0.00	115.00
Stock	0.00	0.00	0.00	0.00	0.00	0.00	919.00
Asset Register	1,100.46	2,623.26	3,044.76	3,197.65	4,472.67	6,104.57	6,725.07
TOTAL ASSETS	1,570.12	3,615.82	6,920.30	6,366.55	7,181.86	8,061.43	9,651.45
Invoices Payable	405.15	0.00	0.00	175.00	0.00	0.00	0.00
Intra-Liabilities	0.00	0.00	385.00	385.00	185.00	0.00	2,037.41
TOTAL LIABILITIES	405.15	0.00	385.00	560.00	185.00	0.00	2,037.41
NET ASSETS	1,164.97	3,615.82	6,535.30	5,806.55	6,996.86	8,061.43	7,614.04
Accumulated Surplus	0.00	473.04	75.93	3,130.53	2,832.56	2,862.29	2,150.78
Current Year Surplus	473.04	(397.10)	3054.59	(297.97)	29.73	(711.51)	548.25
Contributions	691.93	3,539.89	3,404.78	2,973.99	4,134.57	5,910.65	4,915.01
EQUITY	1,164.97	3,615.82	6,535.30	5,806.55	6,996.86	8,061.43	7,614.04

	FY15	FY16	FY17	FY18	FY19	FY20	FY21
Online Payments	423.00	2,898.50	3,688.50	647.15	2,660.00	1,055.00	11,390.85
Less Pmt Fees	-10.10	-66.62	-91.25	-25.13	-77.45	-40.36	-261.14
Direct Deposits	60.00	782.35	3,391.91	264.95	188.36	201.65	970.95
Bank Interest	0.14	7.47	6.52	17.22	11.57	2.55	1.16
TOTAL INCOME	473.04	3,621.70	6,995.68	904.19	2,782.48	1,218.84	12,101.82
Supplier Payments	0.00	3,906.80	3,821.09	1,082.16	2,632.75	1,810.35	10,426.07
Bank Account Fees	0.00	112.00	120.00	120.00	120.00	120.00	120.00
Expensing Asset Register	0.00	0.00	0.00	0.00	0.00	0.00	1,007.50
TOTAL EXPENSES	0.00	4,018.80	3,941.09	1,202.16	2,752.75	1,930.35	11,553.57
NET SURPLUS	473.04	(397.10)	3,054.59	(297.97)	29.73	(711.51)	548.25

 
FY21 
Intra-Liabilities - During the financial year the P&L coding system was implemented to break-up the P&L by division/activity. The incomes/expenses and associated surplus' accumulated for divisions/activities is now recognised and reported to sports/activity managers monthly. Accordingly, the total of these internal line items is recognised as a liability for the Association. The effect of this was a retracement of net assets. 
 
FY19 
Intra-Liabilities - $385 held in Trust for Southern Kings was reduced by $200 due to forfeit fines paid on 4Mar19. Remaining balance as at EOFY19 $185. Further expense of $360 incurred, which was paid on 30Jan20 for cancelled training sessions that were late advised. 
 
FY18 
Invoices Payable - $175 awaiting invoice from EHBA.
Intra-Liabilities - Funds of $385 returned by Port Adelaide Council for Kilburn Community Centre and held on behalf of Southern Kings.  
 
FY17 
Debtors - Key and Bond deposit of $385 paid to Port Adelaide Council for Kilburn Community Centre stadium access (Key Deposit $55, Bond $330). 
Intra-Liabilities - Key & Bond deposit funds belong to Southern Kings Basketball. 
Direct Deposits - Included $2,595.76 in Donations. 
 
FY16 
Direct Deposits - Included $724.35 in Donations. 
 
FY15 - Represented period from 10 April 15 to 30 Jun 15. 10 April was date of Pre-Incorporation General Meeting. 
Invoices Payable - Represents payments to various suppliers which were grouped together as reimbursement. This was necessary in order to pay suppliers on time while waiting-out for dedicated RAVSTASS bank accounts to be opened. Further expenses were incurred prior to incorporation and paid under direct sponsorship by the founder. 
Online Payments - Included included PayPal transaction fees. PayPal no longer used for gateway. 
 
Recommended reading on Accounting Definitions.
ATO Income Tax Exemption Guidance for Sporting Organisations. 
 

Coding Transactions 
To be able to run separate Income Statements to internally manage, track and budget separate sports and activities, the following coding of transactions needs to be applied to banking transactions and online transactions. This is to be managed by the Committee and guidance provided where delegated to other managers to effect transactions. This will enable performance reporting at macro level of each division and micro level of each sport/activity. 

Coding of transactions is made up of eight (8) characters: 
1st Character = R for RAVSTASS. 
2nd = Division (if HQ = 0). 
3rd & 4th Characters = Activity (if no specific activity = AA). 
5th & 6th Characters = Reason. 
7th & 8th Characters = Detail (default is 00). 
 
For example....
R8BA1100 = Stadium Division Basketball Team Operations. 
R1AA5300 = River Division All Activities Sponsorship from a Community group. 
R6GO6100 = Aim Division Golf specific Grant from a Business. 
R0AA8900 = HQ Interest earned. 
The last two (2) characters, placed 7th & 8th are by default 00. 
To request further codes be added, please contact the Treasurer. 

Character (1st)  CodeID	Digits (2nd) Division	Characters (3rd & 4th) Activity	Digits (5th & 6th) Reason
R = RAVSTASS	0 = HQ  1 = River  2 = Air  3 = Valley  4 = Sea  5 = Track  6 = Aim  7 = Snow  8 = Stadium 9 = Multi-Sports	AA = All Activities AR = Archery BA = Basketball GK = Go Karting GO = Golf HI = Hiking JS = Jet Ski KA = Kayaking MB = Mountain Biking MO = Motorcycling NE = Netball PO = Pool RC = Rockclimbing SC = Scuba SH = Shooting SK = Skydiving SL = Slackilining SU = Surfing WA = Waterskiing	10 = Operations  11 = Operations Teams 12 = Operations Events 13 = Operations Awards 20 = Support  21 = Support First Aid 22 = Support Signage & Banners 30 = Membership  31 = Membership Subscriptions 32 = Membership Discount Cards 33 = Membership Postage 34 = Membership Merchandise 40 = Donations  41 = Donations Businesses  42 = Donations Organisations  42 = Donations Community  43 = Donations Members   50 = Sponsorship  51 = Sponsorship Businesses  52 = Sponsorship Organisations  53 = Sponsorship Community  54 = Sponsorship Members  60 = Grants  61 = Grants Businesses  62 = Grants Organisations  63 = Grants Community  64 = Grants Members  65 = Grants Government  70 = Committee  71 = Committee Association Incorporation 72 = Committee Insurance 73 = Committee Business Cards 74 = Committee Cloud Storage 75 = Committee Ink Stamps 76 = Committee Electronics 80 = Finance  81 = Finance Fees Banking 82 = Finance Fees Accounting 83 = Finance Fees Auditing 89 = Finance Interest 90 = Vending  91 = Vending Hire 92 = Vending New Books  93 = Vending Used Books  94 = Vending New Clothing  95 = Vending Used Clothing  96 = Vending New Equipment  97 = Vending Used Equipment 98 = Vending POS Websites 99 = Vending HDWD