Finance

	FY16	FY17	FY18	FY19	FY20	FY21	FY22	FY23
Cash	992.56	3,490.54	3,168.90	2,709.19	1,956.86	1,892.38	5,049.73	2,497.24
Debtors	0.00	385.00	0.00	0.00	0.00	115.00	250.00	1,646.00
Stock	0.00	0.00	0.00	0.00	0.00	919.00	2,196.00	1,505.50
Asset Register	2,623.26	3,044.76	3,197.65	4,472.67	6,104.57	6,725.07	6,605.44	7,020.18
TOTAL ASSETS	3,615.82	6,920.30	6,366.55	7,181.86	8,061.43	9,651.45	14,101.17	12,668.92
Invoices Payable	0.00	0.00	175.00	0.00	0.00	0.00	0.00	0.00
Intra-Liabilities	0.00	385.00	385.00	185.00	0.00	2,037.41	3,050.77	1,619.53
TOTAL LIABILITIES	0.00	385.00	560.00	185.00	0.00	2,037.41	3,050.77	1,619.53
NET ASSETS	3,615.82	6,535.30	5,806.55	6,996.86	8,061.43	7,614.04	11,050.40	11,049.39
Accumulated Surplus	469.66	260.31	3,314.79	3,017.22	3,027.53	2,335.20	2,743.22	5,550.94
Current Year Surplus	(209.35)	3,054.48	(297.57)	10.31	(692.33)	408.02	2,807.72	(3,044.25)
Contributions	3,355.51	3,220.51	2,789.33	3,969.33	5,726.33	4,870.82	5,499.46	8,542.70
EQUITY	3,615.82	6,535.30	5,806.55	6,996.86	8,061.43	7,614.04	11,050.40	11,049.39

	FY16	FY17	FY18	FY19	FY20	FY21	FY22	FY23
Income	3,801.98	6,989.05	887.37	2,751.49	1,235.47	11,960.43	13,542.02	9,037.92
Bank Interest	7.47	6.52	17.22	11.57	2.55	1.16	0.79	46.72
TOTAL INCOME	3,809.45	6,995.57	904.59	2,763.06	1,238.02	11,961.59	13,542.81	9,084.64
Supplier Payments	3,906.80	3,821.09	1,082.16	2,632.75	1,810.35	10,426.07	10,265.46	11,517.13
Bank Account Fees	112.00	120.00	120.00	120.00	120.00	120.00	120.00	120.00
Expensing Asset Register	0.00	0.00	0.00	0.00	0.00	1,007.50	349.63	491.76
TOTAL EXPENSES	4,018.80	3,941.09	1,202.16	2,752.75	1,930.35	11,553.57	10,735.09	12,128.89
NET SURPLUS	(209.35)	3,054.48	(297.57)	10.31	(692.33)	408.02	2,807.72	(3,044.25)

 
FY23 
Cash - Balance decrease is reflected in the reduction in Intra-Liabilities, and increase in the Asset Register over the period, as well as pending cash from anticipated debtor payments. 
Debtors - $1,646 represents all unpaid invoices issued. All registered basketball players were invoiced for Summer 22/23 & Winter 2023. In previous years, invoices were not raised for these types of debts, instead relying on team managers to follow-up with players. 

FY22 
Debtors - $250 represents current invoice issued from website. Previous Debtor value of $115 from FY21 had invoice cancelled as products were transferred onto the Loan Register. 
Intra-Liabilities - Figure represents all relevant Division/Sports/Clubs/Teams (i.e. non-HQ) that are currently in surplus. 

FY21 
Intra-Liabilities - During the financial year the P&L coding system was implemented to break-up the P&L by division/activity. The incomes/expenses and associated surplus' accumulated for divisions/activities is now recognised and reported to sports/activity managers monthly. Accordingly, the total of these internal line items is recognised as a liability for the Association. The effect of this was a retracement of net assets. 
 
FY20 
Nil. 
 
FY19 
Intra-Liabilities - $385 held in Trust for Southern Kings was reduced by $200 due to forfeit fines paid on 4Mar19. Remaining balance as at EOFY19 $185. Further expense of $360 incurred, which was paid on 30Jan20 for cancelled training sessions that were late advised. 
 
FY18 
Invoices Payable - $175 awaiting invoice from EHBA.
Intra-Liabilities - Funds of $385 returned by Port Adelaide Council for Kilburn Community Centre and held on behalf of Southern Kings.  
 
FY17 
Debtors - Key and Bond deposit of $385 paid to Port Adelaide Council for Kilburn Community Centre stadium access (Key Deposit $55, Bond $330). 
Intra-Liabilities - Key & Bond deposit funds belong to Southern Kings Basketball. 
Direct Deposits - Included $2,595.76 in Donations. 
 
FY16 
Direct Deposits - Included $724.35 in Donations. 
 
FY15 - Represented period from 10 April 15 to 30 Jun 15. 10 April was date of Pre-Incorporation General Meeting. 
Invoices Payable - Represents payments to various suppliers which were grouped together as reimbursement. This was necessary in order to pay suppliers on time while waiting-out for dedicated RAVSTASS bank accounts to be opened. Further expenses were incurred prior to incorporation and paid under direct sponsorship by the founder. 
Online Payments - Included PayPal transaction fees. PayPal no longer used for gateway. 
 
Recommended reading on Accounting Definitions.
ATO Income Tax Exemption Guidance for Sporting Organisations. 
 

Coding Transactions 
To be able to run separate Income Statements to internally manage, track and budget separate sports and activities, the following coding of transactions needs to be applied to banking transactions and online transactions. This is to be managed by the Committee and guidance provided where delegated to other managers to effect transactions. This will enable performance reporting at macro level of each division and micro level of each sport/activity. 

Coding of transactions is made up of eight (8) characters: 
1st Character = R for RAVSTASS. 
2nd = Division (see second column below). 
3rd & 4th Characters = Activity (if no specific activity = AA). 
5th & 6th Characters = Reason. 
7th & 8th Characters = Detail (default is 00). 
 
For example....
R8BA1100 = Stadium Division Basketball Team Operations. 
R1AA5300 = River Division All Activities Sponsorship from a Community group. 
R6GO6100 = Aim Division Golf specific Grant from a Business. 
R0AA8900 = HQ Interest earned. 
The last two (2) characters, placed 7th & 8th are by default 00. 
To request further codes be added, please contact the Treasurer. 

Leaders receive an End of Month Performance Report, with progressive updates of the financial activity of each line item code. 

Character (1st)  CodeID	Digits (2nd) Division	Characters (3rd & 4th) Activity	Digits (5th & 6th) Reason
R = RAVSTASS	0 = Shared Services  1 = River  2 = Air  3 = Valley  4 = Sea  5 = Track  6 = Aim  7 = Snow  8 = Stadium  9 = Multi-Sports	AA = All Activities  AR = Archery  BA = Basketball  DR = Drones  GK = Go Karting  GO = Golf  HI = Hiking  JS = Jet Ski  KA = Kayaking  MB = Mountain Biking  MO = Motorcycling  MR = Model Racing  NE = Netball  PO = Pool  RC = Rockclimbing  SC = Scuba  SH = Shooting  SK = Skydiving  SL = Slackilining  SU = Surfing  WA = Waterskiing	10 = Operations  11 = Operations Teams  12 = Operations Events  13 = Operations Awards  20 = Material Support 21 = Support First Aid  22 = Support Signage  23 = Support Stationery  24 = Support Electronics  29 = Support to Individual Athletes  30 = Membership  31 = Membership Subscriptions  32 = Membership Discount Cards  33 = Membership Postage  34 = Membership Merchandise  40 = Donations  41 = Donations Businesses  42 = Donations Organisations  42 = Donations Community  43 = Donations Members  50 = Sponsorship  51 = Sponsorship Businesses  52 = Sponsorship Organisations  53 = Sponsorship Community  54 = Sponsorship Members  60 = Grants  61 = Grants Businesses  62 = Grants Organisations  63 = Grants Community  64 = Grants Members  65 = Grants Government  70 = Committee  71 = Committee Association Incorporation  72 = Committee Insurance  73 = Committee Business Cards  74 = Committee Cloud Storage  80 = Finance  81 = Finance Banking  82 = Finance Auditing  83 = Finance Accounting  90 = Vending  91 = Vending Hire  92 = Vending New Books  93 = Vending Used Books  94 = Vending New Clothing  95 = Vending Used Clothing  96 = Vending New Equipment  97 = Vending Used Equipment  98 = Vending POS Websites  99 = Vending HDWD